Terms & Conditions

EA VEHICLE RENTAL – Terms and Conditions of Use

1.Please ensure that you are happy with and fully understand all the information shown to you by our staff at vehicle check-out, a copy of the check-out information will be emailed to you or printed if you request.

2.Mileage – Rentals up to and including 27 days will be unlimited.
Rentals for 28 days and over are restricted to 2800 per 28 days unless specific mileage terms have been prearranged before the hire has commenced.If you exceed the mileage allowance, mileage is charged at £0.25+vat per mile for the first 1000 miles and then £1.00+vat per mile thereafter.

3.A copy of our charges and procedures for traffic and parking offences is attached and clearly shows the charges for representation. If we receive any parking, speeding or Congestion Charges we will charge you between £28 and £48 including VAT dependant on who supplied us with the vehicle, plus the fine if we pay it on your behalf.

4.Accidents: Please report all accidents to us whether your fault or 3rd party fault and take any details on the roadside including pictures and images. failure to do could result in additional charges from us and a risk of prosecution from the police.

5.Damage Deposit is £150.00 for vans and cars BUT the deposit for Prestige Cars and MPV’s is £250.00 and can only be paid by card. Please note that if you return a vehicle with damage your deposit will be kept until the cost of repair ascertained, if the repair is less that the deposit, you will be refunded the difference. We recommend you use a credit card if you have one as the deposit is only preauthorised not charged but if you use a debit it will be charged then refunded on return of the vehicle. It is essential that you understand our damage procedure; in the event of damage or accident to our vehicle and or any third-party, including any third-party personal injury, you will be liable up to the insurance excess amount specified on your rental and this is explained when you sign your rental agreement. Please be aware that if you have the vehicle long term over 28 days and damage is caused in various locations you will not be limited to purely the excess but responsible for all damage charges on the vehicle. A damage waiver can be taken to reduce excess and if you meet the criteria, you will be offered this please note we do not offer waivers on any rentals that have drivers under 25 or over 70 and any rental for non-UK residents. You are responsible to pay for the full cost of any damages and losses incurred due to negligence or falsely supplying information.

6.Theft – If the vehicle is stolen during the period of your rental, the insurance excess is £2,000.00 This is dependent on the circumstances of the theft and you will also be responsible for any other costs incurred i.e. recovery organised by the police and any storage fees incurred.

7.The windscreen carries a separate excess of £750.00 or the cost of replacement whichever is lowest, if you have the windscreen waiver, there is no excess.

8.Your nominated credit/debit card acts as security even if you are just the card holder for any charges, we would need to recover in pursuance of the hire agreement up to the amounts set in these terms and conditions. This also applies to any losses incurred, fuel shortages, wrong fuel, punctures, broken cracked or chipped windscreens and admin charges for representation. Please note your signature on the rental agreement confirms that you accept this.

9.Vehicle manufacturer and model cannot be guaranteed, we reserve the right to change any vehicle without prior notice.
10.0.Fuel: Before return of your rental, you must ensure that you replace the fuel as shown to you at check-out. You will be charged pump Price + 20% if returned short on fuel.
If you run out of fuel and need to call out breakdown you will be charged the full cost of the breakdown

11.Vehicles that use ADBLUE would not be checked with every hire unless the vehicle is telling us to do so, if the dashboard alerts you to top up with Add blue it will inform you of the miles before it runs out, you must do so before this reaches a maximum of 100 miles as the vehicle will stop and will not start until it is added. If you need to call out breakdown due to this, you will be charged for the full cost of the breakdown. Please note that if you have the vehicle on long term hire you are responsible for topping up the adblue at your own expense ie: as with fuel.

12.When hiring a Luton Tail Lift, please remember to check the tail lift is safely closed and turn off the isolation switch in the cab when you have finished using the tail lift. Do not drive the Luton with the isolation switch on.

13.Oil & Water: All vehicles will have had their oil and water levels checked prior to you check out, if you are hiring for more than 7 days please ensure that you check levels and tyres regularly or return the vehicle to us, so we can check these for you.


15.No vehicle can be taken abroad without our permission as you are required to have green card insurance, Euro-breakdown cover and other paperwork including a letter of authority from us. Failure to do so makes you liable for any damage, breakdown & recovery of our vehicle and any third-party prosecution.

16.You are reminded that you are responsible to pay for all losses incurred by us as a result of the insurance or waiver being void due to information incorrectly supplied to us that may affect your claim or result in cover being refused or withdrawn. You must tell us if you have had any fault or non-fault accidents in the last 3 years, or if you have a medical or physical condition that may affect your ability to obtain insurance. It is an offence under the Road Traffic Act to make any false statement or withhold any material information for the purpose of obtaining motor insurance.

17.Cancellation and Refund policy. If cancel 24 hours before your booking is due to start, you will be refunded the full amount. If within 24 of the start time you may before repsonsible for the full amount. An abortive delivery may apply which is £25.00 + VAT.

18.For long term hire vehicles, any damage will not be deducted from the insurance damage excess, it will be billed separately.

By taking the vehicle and signing the rental agreement, you are agreeing to all the above terms and conditions
Halstead Tyre and Exhaust Centre Ltd T/A EA Vehicle Rental (company registration number 05334712)
Trading address, Unit 2 Weavers court, Halstead, Essex. CO9 2JN

As the operators of this website Halstead Tyre & Exhaust Centre Ltd, T/A EA Vehicle Rental (Company Registration Number: 05334712) understand that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and Your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
1. Definitions and Interpretation:
In this Policy, the following terms shall have the following meanings:
Account means an account required to access and/or use certain areas and features of Our Site.
Cookie means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13.
Cookie Law means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
Personal Data means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”)
We/Us/Our” Halstead Tyre & Exhaust Centre Ltd T/A EA Vehicle Rental (Company registration number: 05334712), whose main trading address is Unit 2, Weavers Court, Halstead, Essex CO9 2JN
2. Information About Us
2.1 Our Site is owned and hosted by Upshot Media Ltd, (Company Registration Number 4204791) whose registered and main trading address is: 51 Briars End, Whitchford, Ely, Cambs CB6 2GB. As our web hosts they hold contact details and booking data in a secure server that is not shared with any other party
2.2 We as the operators of this Site are responsible for all aspects of this website, including the Terms and Conditions and this Privacy Policy, and content specifically relating to EA Vehicle Rental including the following content: Homepage, About Us, Other Services, Testimonials, Logos, Contact Details, Pricing Attributes and Areas Covered.
2.3 We have an appointed Data Protection Officer who can be contacted by email reservations@eavehiclerental.com, or by post at EA Vehicle Rental, Unit 2 Weavers Court, Halstead, Essex, CO9 2JN.
3. What Does This Policy Cover?
This Privacy Policy applies only to Your use of Our Site for the purpose of obtaining vehicle types quotes and reservations
4. Your Rights:
4.1 As a data subject, You have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
4.1.1The right he right to be informed about Our collection and use of personal data#4.1.2 How to access the personal date We hold on you

4.1.2 How to access to the personal data We hold about You (see section 12);
4.1.3The right to rectification if any personal data We hold about You is inaccurate or incomplete (please contact Us using the details in section 14);
4.1.4  The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about You (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
4.1.5 The right to restrict (ie prevent) the processing of Your personal data
4.1.6  The right to data portability applies to any web related data. We do not share your details with any third party

4.2  If you have any cause for complaint about Our use of your personal data, please contact us using the details provided in section 14 and We will do Our best to solve the problem for you.  If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office, our ICO registration number is ZA500796. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
5. What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data:
Name, Gender, Address, telephone number, Email address. Please also see section 13 on Our use of Cookies and similar technologies.
6. How Do We Use Your Data?
6.1  All personal data is processed and stored securely and for no longer than is necessary in light of the reason(s) for which it was first collected. Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data, or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
Analysing your use of Our Site to gather feedback to enable Us to continually improve Our Site and your user experience
We will not send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and Privacy
·  We do not keep your personal data for any longer than is necessary
·  Refer to Google’s Compliance Statement for data held in Google Analytics (https://privacy.google.com/businesses/compliance/).
held in

7. How and Where Do We Store Your Data?
7.1  We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.

7.   7.3 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
7.4  Steps We take to secure and protect your data include:
7.4  .1 Encrypted (https) access to Our Site;
7.4.2 Strict access control and logging;
7.4.3 Policy   for data retention and destruction.
8. Do We Share Your Data?
8.1  We do not share your data with other companies for activities such as customer service and market research.

8.  In some cases, the third parties may require access to some or all of your data, specifically:
a. Under section 66 or Road Traffic Act 1988 including Congestion Charging and any excess parking charged which may be incurred in respect of that vehicle in pursuance of an Order under section 45 and or 46 of the Road Traffic Act 1984
b.  Any penalty charge incurred under the Road Traffic Act 1991
c.  When ordered by the police under section 172 of the Road Traffic Act, to supply information regarding an alleged offence contrary to section 81(1) and section 89(1) of the Road Traffic Act Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law
d.  Additionally, we may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority
Your Data will only be shared and used within the bounds of the law.
10. How Can You Control Your Data?
10.1  In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details).
10.2  You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
11. Your Right to Withhold Information
11.1  You may access Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
11.2  You may restrict Our use of Cookies. For more information, see section 13.
12. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at reservations@eavehiclerental.com, or using the contact details below in section 14.
13. Our Use of Cookies
13.1 Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
13.2 By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. Third party Cookies are used on Our Site for analytical and site usage purposes. For more details, please refer to section 6, above, and to section 13.6 below. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them.
13.3 All Cookies used by and on Our Site are used in accordance with current Cookie Law.
13.4 Before Cookies are placed on your computer or device, you will be shown a pop-up message requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
13.5Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.6. Your

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